CALL FOR PROPOSAL ACCOMODATION & MEETING PACKAGE SERVICES FOR ORIENTATION WORKSHOP OF ASEAN S&T FELLOWSHIP

Deadline: 2018-05-18

BACKGROUND

The ASEAN S&T Fellowship Programme is a fellowship programme which provides opportunities for early career scientists who are citizens and residents of AMS to contribute their knowledge and analytical skills to their national governments. Fellows will be embedded in sectoral or line ministries or other agencies within their home countries, providing these institutions with increased technical capacity to make informed, science-based decisions. More specifically, fellows will be hosted by entities that support technical work in ASEAN science and technology priority areas, climate change, sustainable energy, and science, technology and innovation (STI) policy.

This fellowship programme was first launched in early 2014 and it continues since then. Following the success of previous event, The ASEAN Foundation, with the support from USAID, intends to organise The ASEAN S&T Fellowship Programme 2018. In this programme, fellows will be assigned for the year-long fellowship in their home country. They will also participate in training workshops as well as relevant regional science and technology events.

As part of this programme as well as the opening mark of The ASEAN S&T Fellowship Programme 2018, ASEAN Foundation will arrange orientation and communication workshop for the selected fellows. The 32 participants from 8 ASEAN Member States will be invited to Jakarta to join this event. The event will begin on 25 June and it will end on 30 June. The 6 days long event will be divided for two main events, the first 3 days for the orientation and the last 3 days for the leadership and communication workshop. Referring to the matter above, we are seeking for a hotel which can support the event in providing accommodation and meeting package services.

GENERAL OBJECTIVE

The hotel is expected to support the event by providing accommodation and meeting package services.

TASKS AND RESPONSIBILITIES

The hotel will provide services based on following details:

Item

Qty

Pax

1

Single room accomodation for 5 nights

5

32

for date of 24, 25, 28, 29, 30

32 persons, Check in 24 June, Check out 1 July

2

Residential full day meeting package for 2 nights – without dinner

2

32

for date of 26, 27

32 persons

3

Full day meeting package for 2 days

2

28

for date of 26, 27

28 persons

INDICATIVE TIMEFRAME

The selected hotel shall undertake the assignment described above within the period of 24 June – 1 July 2018

QUALIFICATIONS

The hotel should meet the qualification as described below:

  1. 4 stars hotel
  2. Provide meeting room for 60 person capacity and round table setting. It will be used for date of 26, 27, and 28 June 2018.
  3. Provide additional meeting room with the capacity up to 5 persons. It will be used for date of 28 June (10 a.m – 1 p.m.) and 30 June (1 p.m. – 3 p.m.)
  4. Provide single room accommodation for 32 pax

APPLICATION PROCESS

All interested applicants are to send quotation to procurement@aseanfoundation.org

DEADLINE FOR APPLICATION

18 Mei 2018

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