CALL FOR PROPOSAL CATERING SERVICE FOR THE FIFTH ASEAN FOUNDATION MODEL ASEAN MEETING 2019 (5TH AFMAM 2019), 4 – 9 JULY 2019, BANGKOK

Deadline: 2019-04-19

BACKGROUND

The ASEAN Foundation will be organising a regional event for youth called 5th ASEAN Foundation Model ASEAN Meeting 2019 or 5th AFMAM 2019 that brings at least 160 participants from ASEAN and Australia to Chulalongkorn University, Bangkok, from 4 July to 9 July 2019. As the organiser, the ASEAN Foundation is now seeking a caterer to provide high quality catering services with reasonable prices for the event.

The caterer is expected to meet special dietary requirements for some participants, including options for vegetarians, halal food, seafood allergy, etc. It is also expected to serve two meals and two coffee/tea breaks during the duration.

We would like to invite you to join the tender process by submitting your proposal. Please refer to the requirements below before applying.

TASKS AND RESPONSIBILITIES

Suggested recommendations to provide the cost per person is as follows:

  • Breakfast (buffet): Rice and bread, two proteins, one vegetable, beverages including water
  • Lunch (buffet): Appetizer/salad, soup, rice, two proteins (fish and chicken), two vegetables, dessert, beverages including water
  • Dinner (buffet/box): Rice, two proteins, one vegetable, dessert, beverage (please note that dinner on 8 July 2019 shall serve more varieties of F&B)
  • Coffee/tea breaks (buffet): Two different types of snacks (sweet and savoury), beverages (coffee and tea, cold beverage (juice))
  • Free flow of water

Date

Breakfast

AM break

Lunch

PM break

Dinner

4 July 2019

Thai buffet 200 pax (tentative)

200 pax

Thai Buffet 200 pax

200 pax

Prepacked 200 pax (tentative)

5 July 2019

International buffet 200 pax (tentative)

200 pax

International buffet 200 pax

200 pax

Prepacked 200 pax (tentative)

6 July 2019

Thai buffet 200 pax (tentative)

200 pax

Thai buffet 200 pax

200 pax

Prepacked 200 pax (tentative)

7 July 2019

Thai buffet 200 pax (tentative)

200 pax

Thai buffet 200 pax

200 pax

Prepacked 200 pax (tentative)

8 July 2019

International buffet 200 pax (tentative)

200 pax

International buffet 200 pax

200 pax

200 pax international buffet (more varieties of F&B: Appetizer/salad, soup, rice, three proteins (fish and chicken), two vegetables, dessert, finger-food snack, cold beverages and free-flow water.

9 July 2019

International buffet 200 pax (tentative)

-

-

-

-

10 July 2019

Thai buffet 200 pax (tentative)

-

-

-

-

QUALIFICATIONS

  1. Halal catering based in Bangkok is preferred
  2. Experienced in handling large group of at least 200 pax
  3. Being able to provide menu for specific dietary requirements: vegetarian, seafood allergy, among others

APPLICATION PROCESS

All interested applicants are to send quotation to procurement@aseanfoundation.org and kindly copy to ludhini.volva@aseanfoundation.org.

DEADLINE FOR APPLICATION

19 April 2018

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