Web Portal for ASEAN Foundation Scholarship Alumni Community

Deadline: 2015-09-12

BACKGROUND

Under the ASEAN Foundation scholarship programme, a number of joint scholarship programmes have been accomplished involving reputable universities in ASEAN and Japan, and corporate foundations in ASEAN. The scholarship programme illustrates the regional cooperation process, helping Thy Neighbour and, at the same time, promoting the “we” feeling of ASEAN and strengthening Japan – ASEAN relations as the Government of Japan has been providing the financial support to this programme under the Japan – ASEAN Solidarity Fund (JASF) administered by the ASEAN Foundation.

The ASEAN Foundation puts great importance on maintaining relationships with its scholars to keep updated of each other’s development and to find a common interest that could be collaborated on to contribute to the building of the ASEAN Community. In the effort to nurture these relationships between the ASEAN Foundation and its scholarship holders, the ASEAN Foundation has successfully taken the initiative to touch base with the scholarship alumni through the first two alumni gatherings in Yangon and Bangkok. The alumni gatherings have opened wider opportunity for the scholars and have allowed them an avenue to interact among their ASEAN peers, find new acquaintances, share new knowledge, and network.

To keep the momentum, the ASEAN Foundation is keen on facilitating their interfaces by establishing a web-based database hosted at the ASEAN Foundation website. Pooling the alumni together in one platform will allow them an avenue to interact among their ASEAN peers easily regardless of their location and promote networking among them that is eventually hoped to lead to the establishment of the ASEAN Foundation Scholarship Alumni Network through which the relationship built is impactful as the alumni will get to know each other and may collectively contribute to the betterment of ASEAN through their active participation in ASEAN activities in their respective areas.

For the above stated purpose, the ASEAN Foundation is therefore now seeking to engage the service of a relevant experienced professional company to provide service as described below.

JUSTIFICATION

The ASEAN Foundation has been running its scholarship programme since year 2000 as its flagship programme. It is important to stay connected with the scholarship holders in the effort to contribute to the building of ASEAN Community. In this digital age, connectivity is very much supported by information and communication technology (ICT) and through the advent of high-tech solution of online platform. In this respect, hosting the alumni in an online facility is relevant and is deemed necessary.

GENERAL OBJECTIVE

The ASEAN Foundation is seeking to engage the service of an experienced professional company in the development of a web portal which is intended to serve as a web-based database of the ASEAN Foundation scholarship alumni and act as a forum for the alumni to interact and build network. This web portal shall also be able to be used as a personal blog for the alumni to write articles and share them among the alumni members.

RESPONSIBILITIES AND TASKS

Platforms

Web Portal
The web portal will be developed using similar platform that the new ASEAN Foundation website are using, Bolt CMS to maintain the same look and feel with our main website.

Features

This Alumni Web Portal features:

Features

Description

Web Portal

News

Updated news from this Scholarship project activities.

Yes

About Us

Information on ASEAN Foundation Scholarship Programme, organisations supporting this programme.

Yes

Resources

Information and links to the ASEAN Foundation related documents that are browseable or downloadable from the portal.

Yes

Social media

Link to the ASEAN Foundation social media network such as Facebook, Tweeter, and LinkedIn.

Yes

Forum

To provide a space for the alumni to interact each other and get updates on future events or activities.

Yes

Feedback system

To better improve the Web Portal, it is importance to have feedback system where visitors can give feedback on the portal, the Scholarship programme, and to ask questions to the secretariat.

Yes

Personal Blog

This feature is provided to alumni who wish to write articles and post it in the web portal. This article can also viewed by other alumni registered in the web portal.

Yes

Testimonials

A section in the front page to highlight testimonials (text/video) from ASEAN Foundation’s alumni.

Yes

Language

The Web Portal shall be available in the English language.

Maintenance/Support

Provide one year maintenance for bug fixes and possible modifications. The Web Portal must also work with subsequent new versions of web browsers within the contract period.

Design & Performance

The Web Portal should look professional, easy to navigate, adapt to the screen sizes (tablet or mobile phone). The color theme should folow the ASEAN colors. It can be seen in the ASEAN Corporate Design Manual. It is also very important to make sure the Web Portal isn’t slow.

DELIVERABLES

A finished and ready to use portal at the ASEAN Foundation website (http://alumni.aseanfoundation.org) dedicated for scholarship alumni matters.

TIMEFRAME

The selected bidder shall be able to deliver the service, i. e. developed web portal, in three calendar months.

Month

1

2

3

4

5

6

7

8

9

10

11

12

13

14

  1. Web portal development

  1. Maintenance/support for web portal

SUPERVISION

The selected bidder will work under the guidance of the Executive Director with the officer-in-charge of scholarship alumni digital platform development performing direct regular supervision during the assignment period.

REMUNERATION

A quotation/financial proposal is required accompanied by work plan adhering to the timeframe specified herein. Payment will be linked to deliverables.

QUALIFICATIONS AND SKILLS

  1. Experienced professional company that have been working in web portal development. (Please send samples of works.)

  2. Extensive knowledge, understanding, and familiarity with app and web portal development, also their development life cycle. Have done at least 10 projects in developing web portals.

  3. Strong knowledge in PHP programming language with SQL database. Have done at least 10 projects using these technologies.

  4. Good design skill, especially establishing a forum like website.
  5. Fluency in English.

APPLICATION PROCESS

All interested applicants to send application, stating the position with the following documents to procurement@aseanfoundation.org: a). application letter and work plan on how the assignment will be carried out and completed with clear deliverables; b). curriculum vitae/company profile; c). samples of past work.

DEADLINE FOR APPLICATION

31 August 2015

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