Project Officer for ASEAN Foundation - Microsoft Digital Initiative

Deadline: 2019-02-15

Position Description


Project Officer for ASEAN Foundation - Microsoft Digital Initiative


Locally Recruited Staff – Level 3

Direct Report to

Programme Manager

Term of Employment

This position is a non-ongoing position for an initial period of ten (10) months starting from March – December 2019, after which the position will be evaluated subject to organisation’s needs and regular performance review.


Three decades after ASEAN was established, ASEAN Leaders recognised that: there remained inadequate shared prosperity, ASEAN awareness and contact among people of ASEAN.

It was of this concern that ASEAN Leaders established the ASEAN Foundation during ASEAN’s 30th Anniversary Commemorative Summit in Kuala Lumpur Malaysia on 15 December 1997.

After its establishment, the ASEAN Foundation has been tasked to support ASEAN’s community building efforts by promoting greater awareness of the ASEAN identity, human resource development, people-to-people interaction, and close collaboration among the business sector, civil society, academia and other stakeholders in ASEAN.

We continue to complement ASEAN priorities. To date, we work to strengthen the ASEAN Community.

We work in four thematic areas of education, arts and culture, media development and community building. We provide support in the form of scholarships, fellowships internships and exchanges. We organize meetings, conferences, roundtables and workshops in support of the ASEAN Community.

Position Summary

The Project Officer is a post that works directly with one of ASEAN Foundation’s strategic partners, Microsoft. The post provides direct programme management support to Microsoft’s Initiatives on digital skills and computer science. The post is based at the ASEAN Foundation in Jakarta, Indonesia, but with occasional travels to other project sites in Cambodia, Indonesia, Myanmar, and the Philippines. Travels to other ASEAN countries may also be required for specific purposes.

The ASEAN Foundation is looking for someone who not only has skills in the areas we seek, but also someone with an eagerness to learn new ideas and find ways to put these into practice. The ideal candidate will be an innovative team-member, have strong personal skills as well as being friendly and diplomatic.

The post reports to the Programme Manager of the ASEAN Foundation and works closely with multi-stakeholders from Microsoft and her partners to execute this initiative.

Functional Relationship

Develop and maintain effective, collaborative relationships with the following:

Internal (within Post)

- Executive Director

- Communications and Marketing Manager

- Head of Finance and Administration

- All staff of the Foundation.

External (outside Post)

- Main contacts in Microsoft

- ASEAN Secretariat and other relevant ASEAN organs

- Permanent Representatives of Cambodia, Indonesia, Myanmar, and the Philippines to ASEAN

- Potential higher education institutions, civil society organisations, and not-for-profit organisations

- Other relevant partners related to the Microsoft-sponsored initiatives

Roles and Responsibilities

  • Key contact point between the ASEAN Foundation and Microsoft
  • Implement, manage and deliver activities under the Microsoft initiative within the designated timeframe and ensure outcomes are achieved which are 40,000 underserved youths trained
  • Finalise terms of reference/collaboration with Microsoft vendor, Empire Code, regarding toolkit development for facilitators
  • Identify prospective higher educations, civil society organizations, and not-for-profit organisations in Cambodia, Indonesia, Myanmar and the Philippines, in collaboration with Microsoft and their partners
  • Manage preparation of trainings with partners in the Cambodia, Indonesia, Myanmar and the Philippines. This will entail the complex coordination of logistics across the country regarding, for instance, booking of venues, catering, printing training material and handouts, among others.
  • Liaise with a large number of participants, trainers, universities, partners (sometimes simultaneously)
  • Support, provide feedback, motivate facilitators during project implementation
  • Analyse and use data to report progress (narrative and financial) and identify any remedial action required to keep activities on track
  • Write project reports and interpret financial documents for donor reporting
  • Work closely with the Communications Manager to use digital and social media tools to promote and engage participation in the project
  • Manage the administration and logistics aspects of project launch and innovation competition including innovation-based project exhibition
  • Represent ASEAN Foundation and Microsoft with travels to targeted countries for project preparation, implementation, monitoring, and evaluation as needed;
  • Other responsibilities related to the ASEAN Foundation-Microsoft project as needed.
  • Attend to assigned tasks provided by the Programme Manager or the Executive Director as required

Person Qualifications

Education and Experience

  • A Bachelor Degree in Business Management, Social Sciences, Education, Social/International Development,
  • At least 2 years of working experience (including internship experience)


  • Exposure to Information, Communication and Technology (ITC) or computer science (CS) background either through some formal education or through training and courses;
  • An event management generalist with proven track record in managing or arranging project events.

Technical Skill

  • Critical thinking and problem-solving skill
  • Excellent communication skills, responding to user needs in a prompt, courteous manner
  • Strong attention to detail
  • Strong analytical skills, including the ability to analyse and organize data
  • Strong organizational and writing skills
  • Proficient in writing in English
  • Proficient in Microsoft Word, Excel, Power Point and digital media


  • Knowledge of another ASEAN language other than Bahasa Indonesia
  • Ability to travel internationally

Personal Qualities

  • Ability to work independently and as a team player
  • Pro-active
  • Reliable
  • Able to follow through on tasks
  • Ability to work within systems and procedures
  • Open to learning
  • Able to work effectively in a small team environment involving the sharing of information and at times sharing workloads;
  • Has the ability to work in diverse cultural contexts in a culturally appropriate manner


A lump sum monthly salary will be provided commensurate with the qualification and experience.

Application Process

All interested applicants to send application, stating the post on the subject line, with the following documents to – a) application letter, b) curriculum vitae, 3 referees, and salary history and expected salary

Deadline for Application

15 February 2019

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