ACCOMMODATION & MEETING PACKAGE SERVICES FOR ORIENTATION AND CAPACITY BUILDING DEVELOPMENT OF 2019/20 ASEAN SCIENCE & TECHNOLOGY FELLOWSHIP

Deadline: 2019-05-02

CALL FOR PROPOSAL

BACKGROUND

The ASEAN S&T Fellowship Programme is a fellowship programme which provides opportunities for early career scientists who are citizens and residents of AMS to contribute their knowledge and analytical skills to their national governments. Fellows will be embedded in sectoral or line ministries or other agencies within their home countries, providing these institutions with increased technical capacity to make informed, science-based decisions. More specifically, fellows will be hosted by entities that support technical work in ASEAN science and technology priority areas, climate change, sustainable energy, and science, technology and innovation (STI) policy.

This fellowship programme was first launched in early 2014 and it continues since then. Following the success of previous event, The ASEAN Foundation, with the support from USAID, intends to organise The ASEAN S&T Fellowship Programme 2018. In this programme, fellows will be assigned for the year-long fellowship in their home country. They will also participate in training workshops as well as relevant regional science and technology events.

As part of this programme as well as the opening mark of The ASEAN S&T Fellowship Programme 2019, ASEAN Foundation will arrange orientation and communication workshop for the selected fellows as well as for the alumni. The 76 participants from 10 ASEAN Member States will be invited to Nusa Dua to join this event. The event will begin on 23 June and it will end on 30 June 2019. The 8 days long event will be divided into three main events, the first 3 days for the orientation, the next 2 days are for attending COST Meeting and the last 3 days communication training. Referring to the matter above, we are seeking for a hotel which can support the event in providing accommodation and meeting package services.

GENERAL OBJECTIVE

The hotel is expected to support the event by providing accommodation and meeting package services.

TASKS AND RESPONSIBILITIES

The hotel will provide services based on following details:

No.

Description

Qty

Check In

Check Out

1

Twin-sharing

9 rooms

23 June

1 Juli

2

Single room

16 rooms

23 June

27 June

3

Twin-sharing

1 room

22 June

1 Juli

4

Twin-sharing

1 room

22 June

28 June

5

Single room

1 room

22 June

28 June

6

Single room

1 room

23 June

1 July

7

Single room

11 room

23 June

25 June

8

Twin-sharing

10 rooms

23 June

28 June

9

Single room

16 rooms

23 June

25 June

No

Description

Remarks

Period

Pax

10

Meeting Package

Orientation

24-25 June

57

11

Meeting Package

Orientation and Close Out

26 June

90

12

Meeting Package

Capacity Development

28-30 June 2019

23

QUALIFICATIONS

The hotel should meet the qualification as described below:

  1. 3 or 4 star’s hotel in Nusa Dua, Bali
  2. Provide a meeting room which can fit 70 - 100 people

The meeting room will be used from 24 to 25 June for orientation. Then, it will be used again from 28 to 30 June 2019 for Capacity Development. The meeting room should be equipped with:

  1. Two wide screens
  2. Min. two white boards or glass board
  3. Presentation equipment (2 screen projectors, laptop, etc.)
  4. Sound systems (min. 3 microphones, etc.)
  5. Multi-device/multi-user internet connection
  1. Provide free airport transfer is more preferable
  2. Offer live-in package rate which include rate of accommodation and 2 times coffee breaks and lunch

APPLICATION PROCESS

All interested applicants are to send quotation to procurement@aseanfoundation.org and kindly cc to ludhini.volva@aseanfoundation.org and dina.saputri@aseanfoundation.org

DEADLINE FOR APPLICATION

2 Mei 2019

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