Background
The ASEAN Foundation was established in 1997 during ASEAN’s 30th Anniversary Summit in Kuala Lumpur to advance shared prosperity, foster ASEAN identity, and strengthen people-to-people connections. For nearly three decades, it has championed community-building through education, dialogue, and advocacy, empowering young people to play an active role in shaping the region’s future.
With support from the Mission of Canada to ASEAN through the Canada Fund for Local Initiatives, the ASEAN Foundation is proud to launch the ASEAN Youth Creators for Impact (ASEAN Y-Impact) Programme, with aim to empower 11 young content creators from across ASEAN member states to raise awareness on key social equality topics; including women’s empowerment, education rights, mental health, digital inclusion, media literacy and peacebuilding. This initiative builds on the ASEAN Communication Master Plan II and the ASEAN Work Plan on Youth 2021–2025, while also contributing directly to the Sustainable Development Goals (SDGs), including SDG 5 on women’s empowerment, SDG 4 on inclusive and equitable education, and SDG 16 on peace, justice, and strong institutions.
To strengthen the visibility of the programme and ensure the production of high-quality promotional materials for both online and offline use, the ASEAN Foundation is seeking a Graphic Design Consultant. The consultant will support the programme’s visibility, particularly during the onboarding, campaign implementation, and awarding phases. The consultant is expected to produce visually engaging and cohesive materials aligned with the branding guidelines of the ASEAN Foundation and its partner.
Position Summary
Under the supervision of the Project Specialist of ASEAN Y-Impact in collaboration with the Communications Officer at the ASEAN Foundation, and the guidance from the Head of Communications of the ASEAN Foundation, the Graphic Design Consultant will be responsible in conceptualising, designing, and producing creative visual materials for effective communication purposes, aligning with the programme’s objectives and outcomes. The consultant will closely work and coordinate with the programme and communications teams to design digital and print assets for social media, onboarding and training activities, materials for presentation, and event collaterals.
Duties and Responsibilities
- Collaborate with the communications and programme teams to conceptualise and develop design ideas for programme’s assets.
- Design visual assets for communication purposes, including but not limited to social media promotion, online and onsite event materials, and other necessary publication materials.
- Provide suggestions on the best formats for both digital and print purposes.
- Ensure that the design aligns with the branding regulation of the ASEAN Foundation and partners.
- Implement feedback and make revisions whenever necessary.
- Deliver final design files in high-resolution standards.
Expected Deliverables
The consultant is expected to fulfil the following deliverables:
| No | Deliverables | Details | Timeline |
| 1 | Social media assets | Development of social media content for campaign highlights, key announcements, and other relevant content related to the programme’s milestones. | November 2025 – February 2026 |
| 2 | Event Collaterals | Development of Collateral assets and publication materials for onsite events. | January – February 2026 |
| 3 | Digital Assets | Development of: Virtual backgrounds for online trainings PowerPoint design template E-Certificates for participants Social Media Toolkit | November 2025 – January 2026 |
Person Qualifications
- Proven experience in graphic design, preferably for regional and international projects.
- Proficiency in various design software, including but not limited to Adobe Illustrator, Photoshop, InDesign, and CorelDraw.
- Strong understanding of branding, layout composition, and visual storytelling.
- Creative, attentive to detail, and capable of meeting tight deadlines.
- Flexible revision and accommodating input desirable.
Remuneration
A lump-sum consultancy fee will be provided commensurate with the consultant’s qualifications and experience. The payment schedule terms will be discussed upon contract signing between the Consultant and the ASEAN Foundation.
Intellectual Property
The existing intellectual property rights (including but not limited to patents, copyright and related rights) used in connection with this consultancy shall remain with the respective Party. Any new intellectual property rights resulting from or in connection with the Services under this consultancy (“New IPR”) shall belong to the ASEAN Foundation. For avoidance of doubt, New IPR shall include, but not limited to all or any reports as generated in accordance to the TOR and in relation to the service. This provision shall survive the termination of this service.
The Consultant shall request prior written approval from the ASEAN Foundation for any use of intellectual property rights owned by the ASEAN Foundation as a result or in the course of the implementation of this service. The ASEAN Foundation shall not be responsible to provide any approval whatsoever to the Consultant for any use of intellectual property from any other third party.
How to Apply
Please send your applications consisting of the following documents:
- Curriculum Vitae (CV)
- Design Portfolio (Showcasing relevant works)
- Proposed lump-sum fee or quotation
- Filled Request For Quotation (Download Template)
Please submit your application by 26 October 2025 with the subject line: “Graphic Design Consultant – [Your Name]”. Send your application to: procurement@aseanfoundation.org, AF.Influencers@aseanfoundation.org and cc to fatima.alifha@aseanfoundation.org and anthoni.octaviano@aseanfoundation.org.
All submitted applications will be thoroughly and fairly evaluated based on various criteria, including the quality of the proposal and price. However, only shortlisted candidates will be contacted.
IMPORTANT NOTES
In line with the ASEAN Foundation’s payment terms, the final payment will be made within
14 working days upon completion of all deliverables and receipt of the vendor’s invoice.
